Accounting Specialist

About Clavél

At Clavél, we blend precision with passion. As a growing wellness brand partnering with major national retailers, our team thrives in a fast-paced, collaborative, and a goal-oriented environment. We take pride in delivering quality products and maintaining trusted relationships with both our customers and retail partners.

We’re looking for an Accounting Specialist who can bring accuracy, initiative, and problem-solving skills to our team — someone who enjoys numbers but also understands the flow of products, retail operations, and vendor relationships.

Position Overview

The Accounting Specialist will manage daily financial transactions, reconcile accounts, and support budget reporting while working closely with both internal teams and external retail partners. This role is ideal for a detail-oriented professional who enjoys digging into the numbers, solving problems, and ensuring accuracy across systems like QuickBooks Online and DataNinja. Experience working within retailer vendor portals (such as Walmart, CVS, or Walgreens) is highly valued.

Key Responsibilities

• Record and maintain daily financial transactions and accounts receivable data.
• Process and reconcile invoices, chargebacks, and purchase orders through retailer vendor portals.
• Perform bookkeeping duties including maintaining accurate financial statements and performing bank reconciliations.
• Prepare month-end and quarterly financial reports to support budget tracking and leadership review.
• Reconcile accounts and ensure all business transactions are properly recorded in QuickBooks Online.
• Collaborate with the operations and sales teams to align accounting with inventory tracking systems (such as DataNinja) to ensure accurate product costing and reporting.
• Monitor accounts receivable/payable and follow up to ensure timely payments.
• Support year-end closing procedures and assist with audit documentation as needed.
• Research and resolve discrepancies, chargebacks, and vendor payment issues through proactive problem-solving.
• Assist with processing product orders and maintaining accurate financial records for EDI, QuickBooks, and other platforms.
• Perform additional duties as assigned to support continuous process improvement and efficiency.
• Other duties as assigned.

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field (preferred).
• Minimum of 2–3 years of accounting or bookkeeping experience, ideally in a CPG or retail product-based company.
• Proficiency in QuickBooks Online and Microsoft Excel; experience with DataNinja or similar inventory software strongly preferred.
• Familiarity with retailer vendor portals (e.g., Walmart Retail Link, CVS, Walgreens, Amazon Vendor Central).
• Strong analytical and problem-solving skills; comfortable resolving billing discrepancies and reconciling complex data.
• Excellent organization, time management, and communication skills.
• Detail-oriented, deadline-driven, and eager to contribute to a team-oriented environment.

Benefits & Compensation

• Comprehensive benefits package including medical, dental, vision, and life insurance.
• Paid Time Off and Paid Holidays.
• Standard workweek (Monday–Friday, 9:00 a.m.–5:00 p.m.).

Work Environment & Physical Demands

This role operates in a professional office environment and involves regular communication via phone, email, and in-person collaboration. The position requires sitting, standing, and moving about the facility as needed.
No travel is expected for this role.

Job Type: Full-time

Base Pay: $45,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person